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It makes sense to quickly use an existing example as a template when performing a similar task. This way, you don't have to start "from scratch“ and only need to adapt the existing example to the current task at hand. The problem is: Where is the right template? And if found, it the template still valid and up-to-date? Have any changes been made in the meantime and have they been integrated into the template?

Studies have shown that the amount of work time spent searching for documents is not insignificant. PLATO SCIO™ solves this problem and uses its own professional template management system, the PLATO SCIO™-Template-Manager. It creates templates that are adapted to meet the requirements of system analyses and risk management, released the templates according to a defined procedure, and publishes them specifically for the group of users.

Fig.: Risk analysis determines characteristic values and displays them graphically

Your Benefits

• No need to search - Templates are provided by a central location.
• Correct templates - Only up-to-date and released templates are used.
• No risk of confusion - Old versions of revised templates are not available and are archived.
• Active communication - Template users receive a message when the template is updated.
• Updating - Users can easily accept changes in documents they have already edited.
• Saves time - The time and effort required by the author to maintain a template is minimized.
• Security - Templates can only be changed by users with special rights.
• Distribution - Templates are available at all locations throughout the company.

Range of Functions

Templates can be created for the following:

• FMEA   - The completed risk analysis, together with all data entered in it, becomes the template. When it is used, the user only needs to make the necessary optimizations, enter the person responsible, and specify the implementation deadline.
• Matrix Analysis - Templates supply complete matrix analyses including all specifications and subsystems.
• Process Flow Chart - If a system element/FMEA has a process flow chart, then the PFC is also integrated into the template.
• Control Plan  - If a system element/FMEA has a control plan available, then the CP is also integrated into the template.
• Structures / Systems  - A template can be created for a single system element or a complete structure with all subsystems.

Details of the Workflow

Creating a template

• Templates are created in a "protected" area (in a separate database).
• A group of users with special access rights can edit the templates.

Releasing a template

• The System Element Team for the template is responsible for its release.
• Every member of the team receives an email with request for release.

Using a template

• Only released templates are available to the users.
• Users are informed when changes are made to a template – by email.
• Users can subscribe to receive information on the release and publishing status of templates using a newsreader (RSS feed).

Applying changes from a template

• Changes to a template, i.e. new data, changed data, or deleted data, are displayed in a preview.
• The preview is generated from an FMEA form view. The users can select which changes are relevant to their work and can apply the selected changes to their existing FMEAs.
• The following changes to a template can be applied: Function/Step, Function Number, Failure, Effect, Cause, Action.

Fig. 2: Changes made to a template are displayed, selected as desired, and applied.

Designing processes comfortably - Process Flow Chart

• Manufacturing processes consist of subprocesses that differ in terms of the product version to be manufactured, the production location, and the machines available for manufacturing.
• Specially for process analyses, the SCIO™-Template-Manager allows you to build a process based on the templates available for the subprocesses.
• Templates for subprocesses are "clicked together" in a tree view, and a process flow chart for the entire process is constructed automatically in the working database.

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